Enrollment Services

General Registration Information

Students are responsible for the accuracy and completeness of their registration.

A non-refundable tuition deposit for any given semester or session is required at the time of registration. A student cannot register online for a course until this payment is received unless they are being third party funded e.g. by a school district or diocese.

Registration for a course does not guarantee participation in the course. Certain courses have prerequisites or assume a prior educational experience in the subject matter. NTC reserves the right to withdraw a course offering due to insufficient enrollment.

Particular care should be exercised with regard to choosing core (required) courses for programs. Faculty Advisors are available to all students to help in this regard. Students must consult with their Faculty Advisor on a regular basis while they are involved in a program and must have their proposed registrations approved by their Faculty Advisor when enrolling online.  All students are permitted to audit on campus courses.

Students must maintain continuous registration and pay the appropriate fees until all degree requirements have been completed. A student who fails to re-register by the deadline indicated in the 

Academic Schedule

Students will be withdrawn from the program for failure to register. Information about maintaining active status, leave of absences, and readmission can be found in our Academic Calendar.


How to Drop a Course

Students are able to drop their courses up until the last day for ON CAMPUS and ON-LINE program changes, course additions, and course deletions which is two weeks after the start of the fall and winter semesters as published in the academic schedule. Students can drop courses courses in their online Student Services portal account.
If you are unable to drop a course(s) in person, contact the Office of the Registrar at (780) 392-2451 or email

Notifying your instructor, ceasing to attend classes, or stopping payment on a cheque will NOT be accepted as a course drop.

After the Add / Drop Deadline - How to Withdraw from a Course

If you wish to drop a course after the last day to add/drop a course as published in the academic schedule, you must consult with your Faculty Advisor before dropping the course online in the Student Services online portal.

Note: Any changes may alter your current fee assessment. After the "Add/Drop Deadline" each semester, if you drop a course you will receive a grade of "W" for “withdrawal” on your transcript.

Auditing a Course

Auditors are students who are registered to attend lectures in a course on the understanding that they may not undertake assignments or sit for examinations, except at the invitation of the instructor. Auditing is a privilege and the tuition is usually half the price of tuition for a course taken for credit. New students should apply for Open Studies on their Application Form and select Auditor as their enrollment status & program of study.

An audited course may not be credited toward the requirements for any certificate, diploma, or degree at NTC.

Students are not permitted to change status from credit to audit, or audit to credit, after the last day to add/drop courses in any semester as per the academic schedule.

Withdrawing from NTC

If you find it necessary to withdraw from your program, you may do so at any time. We would encourage you to consult first with your faculty advisor or your program head.

To withdraw, complete a Program Withdrawal Form, and then submit the form to the Office of the Registrar. Withdrawals must be done in writing.

It is very important that you advise the Office of the Registrar of any changes in your registration. You will not be considered to have formally withdrawn unless you follow the correct procedures. The amount of money owing on your account is dependent upon your drop date and applicable refund policies.

To avoid losing your refund and receiving failing grades, be sure to notify the Office of the Registrar in writing of any changes to your registration.

New Student Registration

Under development.

Returning Student Registration


Your registration decisions play an important part in shaping your college experience. We are delighted to launch online registration for the 2023/24 academic year and have provided the steps below to help you complete your registration.


There are four major tools to help you choose your classes:

1. Upcoming Courses (newman.edu). Make sure you select the right year and term.
2. Program Advisor Report – Go to your online portal account at CrossRoad Web Services (newman.edu). Follow the log in instructions. Once you have logged in select Display my Program Advisor Report from the Registration menu. There are several tools located here that will assist you in picking and registering in courses for next year.
3. Academic Advisor – Each student has been assigned an Academic Advisor. Your advisor’s name is located at the top of your Program Advisor Report.
4. The Academic Calendar (please note you are required to follow the program requirements for the year you were admitted, unless otherwise granted permission). Pay close attention to Academic Regulations, Programs of Study, and Course Descriptions.


1. To determine what courses you still need to complete, start by reviewing your Program Analysis section in your Program Advisor Report. The Program Analysis section will list all the courses you have completed, and which you still need to complete. At the far right under Possible Choices select Click Here to View. This will expand a list showing the year and term those courses are next scheduled to be offered.
2. Make a list of all the potential courses you could take next year.
3. Once you have a list of courses, consult the Upcoming Courses (newman.edu) to determine when courses are offered.


1. Using the Blank Schedule, start to build your schedule for next fall, then for next winter.
Bachelor of Arts, Science, Music and Commerce:
a. Add any courses required to fulfill admission requirements such as philosophy pre-requisites.
b. Then start with core courses that are required in your program and are on a 2 year cycle. If you are not going to be here the next time the course is offered then you need to take the course in 2023/24.
c. Then choose core courses that are offered every year and which you also need.
d. Finally add Elective courses as you have room in your program.

Things to Watch:

e. Pay special attention to courses that are cycled on a 2-year rotation (To see rotation of courses, click on the course name in the schedule. For example, some courses being offered 2023/24 Fall will not be offered again until the 2025/26 Academic Year).
f. Labs and Seminars – Some courses have labs or seminars. Make sure you plan these into your timetable.
g. Prerequisites: You must have the prerequisites for a course in order to register for it. If you don’t have the prerequisite for the course you can talk with the instructor and then contact the Office of the Registrar to have the prerequisites waived.
h. Permission: The following courses require permission or special forms – ZZZ 100 Leave of Absence, MPS 339A, MPS 339P, STP 470A, STP 470P, MPS 375, STP 575, REL 400 or a directed study (usually numbered 390 or 800). Please contact the instructor of these courses to have them email the Registry indicating that you have permission to take the course.

Tips for Building your timetable:

1. You can use the Blank Schedule to ensure that you don’t have any course conflicts.
2. Generally there are three patterns for class lectures: MW (Monday/Wednesday), or TR (Tuesday/Thursday) or once a week. MW and TR classes are usually 80 minutes long and start at 8:30am or 10:00am in the morning or 1:15pm or 2:45pm in the afternoon. Once a week and evening classes are normally 3 hours in length.
3. Be sure to register for both the class lecture and any labs or seminars. Labs and seminars have to fit within your schedule as well.


Once you have determined the courses for which you wish to register and have built a timetable that works, you will need to actually register in the courses.

1. Online registration opens May 31st, 2023 @ noon and continues through the summer months.

a. Within your Registry Web-based Services is the option Accept Your Student Contractual Obligations. You need to review and agree to the Student Contractual Obligations before you can register for the 2023/24 Academic Session.
b. Return to the main menu and select My On-line Registration. Select the term you wish to register in courses. A page will appear with a drop down menu. Select the course you want (don’t forget labs and seminars) and click Make Changes. The screen will refresh to show your selection in both your course list and your block schedule.

TIP: In the drop down menu where you can select the course, if you type the first letter of the course you are looking for, it will jump you down to that letter.

c. Repeat step ‘b’ until you have registered for all of your courses. Once you are finished an e-mail will be sent to your advisor asking him or her to review your registration.
d. Once your course selections have been approved you will receive an e-mail stating such. If your advisor thinks you should make changes, he or she will send you an email with their suggestions. Please note that it is your responsibility to make the suggested changes.
If you are missing a prerequisite or if the new course conflicts with a course you are already registered in, you will be notified on screen when you attempt to add the course. If the course is full you will be given the opportunity to put yourself on the waitlist for that course.

Making Changes

  • Changes can be made online until September 6 (for Fall Term) and January 8 (for Winter Term).
  • At that point, once you complete registration confirmation, you can once again add/drop courses online until the Add/Drop deadline (September 20, 2023 for Fall Term and January 22, 2024 for Winter Term).


  • If a course is full put yourself on the waitlist. If you are waitlisted for a course that either conflicts with another course, puts you into a course overload, or you are already registered for, you will be removed from the waitlist.


1. Tuition Deposit – A non-refundable Tuition Deposit of $150 is due in order to enrol and you must have paid this by 15th August 2023 in order to maintain your student status for the 2023/24 Academic Year. This is an extended deadline as we launch online registration for the first time. Normally, to be registered in courses you must have your tuition deposit paid by June 15 of any given year. Please contact the Registry if you are not able to make this deadline. If you are not returning please notify the Registry by emailing us from your NTC email.
2. Registration Confirmation – Registration Confirmation is August 15 – September 6, 2023 (Fall Term) and January 8, 2024 (Winter Term). All students must confirm their registration on these days. If you are unable to confirm on these days please notify the Registry by emailing us from your NTC email. Students who have not confirmed their registration and who do not notify the Registry will be removed from their courses on September 15, 2023 (Fall Term) and January 15, 2024 (Winter Term).

Leave of Absence Policy


Purpose and Scope

Leaves of absence are leaves from one's academic studies at NTC. This policy applies to all students (undergraduate and graduate) registered in a credential program (degree, diploma, and undergraduate certificate) at NTC. A leave of absence may be granted when a student is unable to work on their program as a result of serious constraints such as a student is seriously ill, there is illness, death, or extraordinary trauma within the student’s family, maternity/paternity leave, or military service.  Work, holiday, or travel during a term is not a sufficient justification for a leave of absence. Should NTC be unable to provide courses for any given term then an administrative leave of absence (ALOA) will be granted by the Office of the Registrar. For programs with time limits, the period of time spent on a leave of absence is not included in the time limit for completion of the credential.

Students not on leave who fail to register by relevant deadlines for a regular academic term lose their student status and must reapply for admission. Readmission is not guaranteed.

Application and Approval

A student in good academic standing may apply to take up to two consecutive semesters (fall and winter) of leave of absence before being automatically withdrawn from their program. The maximum length of time for a leave of absence is one calendar year. Students must request permission for each semester they wish to be absent by completing and returning an Application for Leave of Absence form together with any supporting documentation to the Office of the Registrar by no later than the final add/drop deadline of any semester. Those who do not return by the next regular semester (fall or winter) after the one year will need to reapply. Students on academic leave are also responsible for ensuring that they continue to meet the requirements of their program at NTC. There may be financial implications as a result of taking academic leave; students are advised to consult with the Dean of Students and the Office of the Registrar in advance. Students who are unsure about the appropriate start and end dates for a proposed leave of absence and how these dates align with the NTC Academic Schedule, should initially consult with the Office of the Registrar. Recipients of student loan funding should clarify the consequences that such a leave will have on their repayment status. International students should consult the immigration authorities regarding their immigration status during the proposed leave. Approval for leave of absence requests will be at the discretion of the Academic Dean and decisions are not subject to appeal.

Restrictions whilst on LO

  • Students on academic leave are required to request permission for any courses taken elsewhere during that leave prior to taking those courses. Letters of Permission will only be issued by the Office of the Registrar if this is deemed compatible with the reasons why the student was granted the leave of absence.
  • Students on academic leave are restricted from taking courses elsewhere that are being offering at NTC during the period of the leave.
  • Leave is not granted retroactively beyond the beginning of the current term nor to students that have withdrawn or are deemed to be withdrawn from their program.
  • Students cannot request a leave from the first term of their program. They may, instead, request a deferred admission or withdraw and seek readmission at a later date.
  • International students with valid study permits must meet certain conditions to maintain their legal status in Canada, including "actively pursuing your studies." There are a few cases where a student may be able to take a leave of up to a maximum of 150 days from their program of studies and still be considered to be actively pursuing their studies. The length of the leave of absence may affect their status as a student and their eligibility for the Post Graduation Work Permit (PGWP) after completing their program. In accordance with Canada's immigration policy and student permit regulations, international students are not permitted to pursue paid employment in Canada while on an approved leave from their program. Students should thus not apply for more than one term of leave of absence.

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